Specialized Mental Health Billing Services for Mental Health Providers
BilNow claims to be the only mental health billing company that converts your physical burnout into a complete peace of mind. Our mental and behavioral health billing experts ensure maximum reimbursement every time.
Why are mental health providers in the US Outsourcing Billing?
The APA 2024 report states that 15+ hours of 40% of mental health providers are spent in deciphering cpt codes and billing tasks, yet they lose money by denied claims due to avoidable errors. It also reports that 89% of mental health providers in the US rely on outsourcing their billing to medical billing companies. The question is, how do you choose the right mental health billing company to outsource your billing to?
Comprehensive Checklist to Choose a Mental Health Billing Company
- Specialty Expertise
Are they fluent in speaking your codes? (For example, for depression, it is F32.9, for therapy it is 90837, and for PHP it is G0410.ty Expertise
- Compliance
Are they compliant with HIPAA, the Mental Health Parity Act, and CMS guidelines?
- Tech Savvy
Do they offer seamless integration with your EHR?
- Transparent Pricing
Are they upfront and transparent about their pricing model?* No hidden charges, at all.
- Denial Firepower
Do they have an expert billing team that fights underpayments as a matter of life or death?
Why do we believe in Bilnow’s ability to stand out from the competition?
- Challenge
- BilNow’s Solution
“Medical Necessity” Denials
Due to lack of proper documentation, insurers usually deny claims for 90837 (60-min therapy).
Automotive Error Detector
Bilnow’s AI system flags missing notes automatically before submission. They also have templates that align well with BCBS, Aetna, and Medicare rules.
Error in Teletherapy Coding
Usually, POS 02 or 10 and the GT modifier cause confusion while billing
Code Tracking for Telehealth
Our expert billers apply POS codes and modifiers (95/GT/FQ) and perform real-time tracking with state parity laws.
Waiting for Prior Authorization
Mental Health providers wait weeks for TMS (90867) or Spravato® (J1301) approvals.
Guaranteed Prior Authorization within 48 Hours
Bilnow’s specialists escalate stalled cases and handle all peer-to-peer reviews swiftly.
HIPAA Compliance
Many mental health practitioners do not trust an outsourced company with compliance.
Security that’s HITRUST-Certified
We at Bilnow provide end-to-end encryption, audit trails, and strict access controls.
Who We Work With
If you own a mental health Practice, we’re your billing team.
‘’Let’s provide Medical Billing Expertise that shouldn’t be limited’’, We often hear this from our founder while brainstorming on adding more services in the conference hall. Thus, consider us as jacks of all trades. Your license is our specialty service.
Solo Practitioners
Going it alone? We make sure you’re paid on time, every time.
Group Practices
We coordinate billing for teams of all sizes, across multiple providers and specialties
Telehealth Therapists
If you don’t operate in an office and prefer virtual sessions but struggle to bill for them, we can help!
Mental Health Specialties We Bill For
Psychiatric Services
We handle all psychiatric billing, from initial evaluations (90792) to medication management (99214 + 90833) and advanced treatments like TMS (90867) and ECT (90870).
MAT and Substance Abuse Treatment
We specialize in billing for substance use treatment, including H0020 for alcohol and drug services and G2067 for medication-assisted treatment.
Therapy & Counseling
Whether you need individual (90837), group (90853), or family therapy (90846), we ensure your sessions are coded and reimbursed accurately.
LGBTQ+ Affirming Care
From gender dysphoria diagnoses (F64.0) to hormone therapy coding (J3121) and surgical letter documentation, we support affirming mental health care with billing that matches your values.
Pediatric & Adolescent Care
We bill for young minds with precision, covering conditions such as ADHD (F90.9), autism spectrum services (F84.0), and developmentally appropriate therapies like play therapy (90837).
Your EHR/EMR - OurMental Health Billing Services
So You Do Not Have to Break Up 💔 with Your Existing EHR
Surprise-Less Pricing
Affordable, Fair, and Transparent Mental Health Billing
Only pay when you get (No Upfront fee)
Incentivise us once we complete your collections. We don’t charge an upfront payment. Once we onboard you and receive your reimbursements, we will be eligible for a certain percentage (already fixed) of your collections.
Mental Health Billing Percentage as low as 2.7%
Our rates range from as low as 2.7% to 4%, depending on your patient volume and other technical factors.
Bundled RCM Services
We provide bundled RCM services for one fee, so you won't have to deal with multiple companies and pricing structures.
Looking for a Flat-Fee Model?
Our experts can guide you with predictable budgeting.
Testimonials
First they did our audit and figured out we were drowning in $250k in AR. BilNow now has already recovered 89% of it. Just been in contact with them for a few months and I am already impressed and satisfied.
Switching to BilNow was the best ROI decision we’ve made. I realized too late that I was overpaying to my previous medical billing company that too with poor services. Bilnow’s automated system has made our lives easy.
BilNow’s credentialing service got our new providers approved in 42 days—half the industry average. Now, we’re starting our medical billing services with them and the onboarding process was so smooth and that too without any cost. Very professional team!
Frequently Asked Questions
What’s your complete process for mental health billing services?
1) We integrate with your EHR (no training is needed; our team already has expertise with every mental health EHR.
2) We code, and then they are run through AI systems for any errors.
3) Then, claims are submitted for your services with accurate modifiers and proper documentation.
4) If our billing professionals face any denial, they do aggressive follow-ups and appeals within 24 hours.
What are the standard mental health billing codes you handle?
How does your team fix underpaid claims from past months?
Our billing professionals audit 6-12 months of data. They file appeals, do aggressive follow-ups, and recover around 96% of underpayments.
Do I have to migrate data from my current EHR?
How do you ensure HIPAA compliance?
We ensure compliance through HITRUST-certified platforms, encrypted data, and strict access controls.
Do you have experience with teletherapy?
Yes, our Mental Health Billing Services for Providers include coding for teletherapy. Our medical billers and coders efficiently auto-code POS 02 and GT modifiers.